Boost Workplace Safety and Compliance with eMaint CMMS Software

Enhancing your organization’s workplace safety program and adjusting both your onsite and offsite operational processes immediately, rather than post-COVID-19, will pay off in the future. Most likely, you’ll soon need to meet additional compliance regulations and, although there are no new mandates yet, many manufacturing and other industrial sectors expect them to come.

Meanwhile, you can get ahead of possible new requirements by updating your policies, procedures, and controls in anticipation of changes. The eMaint computerized maintenance management system (CMMS) can help.

Prepare and prevent

Now is the time to develop and incorporate enhanced workplace safety plans in response to COVID-19 if you haven’t already. Many manufacturers follow corporate guidance specific to their organization, such as the food and beverage or life sciences industries. Others can consider adapting or adopting federal agency guidelines including those recommended by the Occupational Safety and Health Administration’s (OSHA) Guidance on Preparing Workplaces for COVID-19 or the Centers for Disease Control and Prevention’s (CDC) CDC Activities and Initiatives Supporting the COVID-19 Response and the President’s Plan for Opening America Up Again.

As the virus continues, manufacturers and other industries will want to demonstrate to all workers that an updated workplace safety program is in place and that the organization is prepared and committed to protecting employees. Here are just a few ways to use eMaint to implement, manage, and enhance workplace safety at your plant or facility.

Use eMaint CMMS to:

  • Automate and track workplace safety PMs and ensure daily, weekly, or monthly cleaning and sanitation
  • Configure the system to require form signoffs to confirm plant and facility areas have been cleaned and disinfected
  • Space out work schedules to enable physical distancing
  • Create task lists for deep cleaning, including proper disposal of PPE and cleaning cloths, and attach it to the work order (WO)

Create a WO and attach a checklist

Create a WO and attach a checklist

Leverage eMaint features to ensure worker safety

eMaint CMMS is an excellent way to manage asset maintenance. However, the system can be adapted easily to fit COVID-19-related safety workflows, processes, and procedures. For instance, use the dashboard feature to track all workplace safety PM activities and create reports to document to auditors your organization’s strong commitment to safety.

Display real-time data and multiple reports on one screen, including cleaning and sanitation WO completions, pass/fail safety inspections, and scheduled corrective WOs.

View multiple dashboards on one screen

View multiple dashboards on one screen

The system also contains dozens of other robust features to help you implement, maintain, and manage an enhanced safety program. Here are two powerful elements you can leverage to help ensure employee safety.

Inventory management – Input PPE and other safety products you want to stock into the CMMS, including face shields and masks, hand sanitizers, cleaning cloths, and sanitation and cleaning products. Ensure availability by setting thresholds and configuring the system to notify you automatically when you need to reorder an item. You can also attach helpful information such as a list of CDC-approved products to the PM to ensure proper, safe sanitation.

Set PPE inventory reorder points to ensure availability

Set PPE inventory reorder points to ensure availability

Interactive maps – This feature enables you to create zones using a digitalized map of your facility or plant floor. Use colored pins to indicate whether work has been completed or not in each specific zone. A red pin shows work is incomplete, however, a green pin will appear automatically once the WO is completed. You can also show work in progress indicated by a blue pin.

Also, when you click the pin, you can dive into work order details, such as who’s assigned, what needs cleaning, or what task needs a corrective WO. Additionally, you can set up the system to require different cleaning and sanitation schedules, such as daily, weekly, or monthly, for each zone depending on the need.

Use pins to indicate areas to clean and sanitize; click the pin to see WO details

Expedite your digital transformation

According to a recent SME survey of more than 700 manufacturing professionals, 62% of respondents stated that their organization plans to invest in at least one technology post-COVID-19, with most companies planning to invest in two technologies.

Technology like eMaint CMMS software connects people to systems and devices wirelessly, enabling contactless interaction and physical distancing, and reassuring employees that workplace safety is a priority. The time has come for organizations to adopt systems, tools, and technology to accelerate a complete IIoT digital transformation.


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