Returning to work will mean different things for different companies and industries, but one thing everyone will likely require: Stronger, more detailed sanitization practices.
Many businesses worldwide have already added enhanced deep-cleaning routines, either temporarily or permanently. To keep employees safe, shared tools and surfaces — and common areas, such as entrances and exits, clock-in stations, kitchens, and bathrooms — are getting cleaned more often and more thoroughly than in the past.
Organizations with in-house cleaning teams may be managing the process with a paper-based or a spreadsheet-based system. But especially as cleaning and sanitization requirements become more complex, a cleaning service management software can ensure this important work gets done properly.
Cleaning service management software can be used to create, organize, and schedule sanitization and sterilization jobs. Creating work orders with specific steps for cleaning each area, and requiring each step to be marked as completed, ensures that nothing gets overlooked. Paperless planning and scheduling increase accountability and action and reduce the time, hassle, and shared surfaces of manual recordkeeping.
Map procedures to established guidelines
With CleanMaint software, users can determine:
- What areas to clean
- What supplies to use
- What PPE must be worn during cleaning
- The frequency of cleanings
- Responsible personnel
- Whether each cleaning was completed as scheduled
Specific guidelines — such as those from OSHA, the CDC, the EPA, or other relevant authorities — can be attached and leveraged for reference.
CleanMaint software also simplifies the process of tracking and maintaining a complete inventory of the necessary cleaning supplies — as well as details such as the manufacturer, concentration, lot code, expiration date, and more about each product used. Use alerts to receive notifications when any supply level runs low, ensuring that your team always has what they need to do the work at hand.
Related new tasks, such as additional steps to be taken before and after maintenance activities, can also be added, assigned, and tracked. Daily work orders for deep cleaning can be generated automatically.
Comprehensive recordkeeping about sanitization practices is not just a consideration for audit and compliance purposes. It also is part of how an organization demonstrates its commitment to employees to provide a clean and safe workplace. Robust reporting tools can keep all stakeholders informed at the touch of a button.
The COVID-19 pandemic has made it more important than ever to proactively detail and record sanitization activities, helping ensure these deep cleanings get done — and done right.